- Wife / husband
- Sons/unmarried daughters including widowed/divorced daughters up to the date of his/her marriage/remarriage or till the date he/she starts earning or till the age of 25 years, whichever is the earliest
- Sons/daughters who are physically/mentally disabled throughout their life subject to certain conditions
The PAG (A&E) authorises the pensionary benefits for the following categories:
- State Government employees covered under the AP RPR Rules, 1980
- AIS officers borne on the Andhra Pradesh cadre (excepting those who have opted to receive their pensions from the Central Pension Payment Authority).
- Constitutional authorities such as Hon’ble Judges of the AP High Court, Lok Ayukta and AP Administrative Tribunal, Members of AP Public Service Commission
- Political (Freedom Fighters) Pensions
In addition, the PAG (A&E) also does the following
- Issues pension authorisations on the basis of Special Seal Authorities received from other pension authorising authorities in respect of their pensioners who wish to draw their pensions in Andhra Pradesh. Similarly, the PAG (A&E) issues Special Seal Authorities in respect of AP Government Pensioners
- Issues authorisations for financial assistance of spouses of deceased teachers who retired/ died in service between 1.4.61 and 31.3.73 in non-Government schools on the basis of executive orders of the State Government.
- Pre-audits and revalidates time barred pension claims
- Allots new pension payment order number to those pensioners who transfer from one district to another
Types of Pensions
Superannuation pension –This is granted to a Government Servant who retires on attaining the age of Superannuation. (Rule 33 & 42 of the AP RPR Rules, 1980)
Retiring Pension –This is granted to a Government Servant who retires on completion of 33 years of service, or is retired, in advance of the age of Superannuation in accordance with provisions of Rule 43 & 44 of the AP Revised Pension Rules 1980. (Rule 34 of the AP RPR Rules, 1980)
Pension on absorption -This is granted on pro-rata basis to a Government servant who is permitted to be absorbed on completion of 10 years of qualifying service in a service or post in or under a corporation or company wholly or substantially owned or controlled by the Government etc., where such absorption is declared by the Government to be in public interest. No family pension is, however, payable. (Rule 35 of the AP RPR Rules, 1980)
Invalid Pension –This is granted to a Government servant who is declared by the appropriate medical authority to be permanently incapacitated for further service (Rule 37 of the AP Revised Pension Rules 1980)
Compensation Pension –This is granted to a Government servant whose permanent post has been abolished (Rule 38 -subject to Rule 45- of the AP Revised Pension Rules 1980)
Compulsory Retirement Pension –A Government Servant compulsorily retired from service as a penalty may be granted by the competent authority, pension or gratuity or both at rate not less than two-thirds and not more than full compensation pension or gratuity or both admissible to him on the date of his compulsory retirement (Rule 39 of the AP RPR Rules, 1980)
Compassionate Allowance -A Government servant who is dismissed or removed from service shall forfeit his pension and gratuity. However if such case is deserving of special consideration, sanction of compassionate allowance may be granted to him not exceeding two thirds of pension or gratuity or both which would have been admissible to him if he had retired on invalid pension. (Rule 40 of the AP RPR Rules, 1980)Retirement on Completion of 20 years of Service - A government servant shall have the option to retire from service voluntarily after he has put in not less than twenty years of qualifying service subject to certain conditions (Rule 43 of the AP RPR Rules, 1980)
Retirement on Completion of 20 years of Service -A government servant shall have the option to retire from service voluntarily after he has put in not less than twenty years of qualifying service subject to certain conditions (Rule 43 of the AP RPR Rules, 1980)
Retirement on Completion of 33 years of Service -At any time after a Government servant has completed 33 years of qualifying service but before achieving 58 years of age, he may retire or may be required, by the appointing authority, to retire in public interest (Rule 44 of the AP RPR Rules, 1980)
(Rules 50 of the AP RPR Rules, 1980)
Family Pension is payable to the family of a Government servant who dies while in service or after retirement.Family for the purpose of Family Pension means
Category - I
Category - II
- Unmarried/widowed/divorced daughters and parents who were totally dependent on the Government servant while he was alive where the deceased employee left behind neither widow nor child. When unmarried/widowed/divorced daughters and parents are alive the family pension shall be paid first to the widowed/divorced daughters and then to the parents. Father precedes mother
Family pension is normally payable only to one person at a time.
No nomination facility is available for family pension
Calculation of Family Pension - Family pension is calculated at two rates:
Enhanced Rate - Enhanced Rate of Family Pension is calculated at 50% of emoluments last drawn and in case of death after retirement, it is restricted to the pension admitted to the individual. The enhanced rate of family pension is payable for a maximum period of 7 years and not beyond the notional date on which the deceased would have attained the age of 65 years (Applicable only if service rendered is not less than 7 years)
Normal Rate -- Normal Rate of Family Pension is calculated at 30% of the Emoluments last drawn. Family Pension resulting in a fraction when calculated, is rounded off to the next higher rupee.
It is paid in cases of employees who are under suspension/against whom departmental or judicial proceedings are pending. The minimum provisional pension is 75% and it shall not exceed maximum pension which would have been admissible on the basis of qualifying service. Payment of provisional pension shall be adjusted against the final retirement benefits sanctioned upon conclusion of such proceedings. However no recovery shall be made where the pension finally sanctioned is less than provisional pension or pension is reduced or withheld permanently or for a specified period.
GUIDELINES TO SERVING EMPLOYEES, DEPARTMENTAL AUTHORITIES AND PENSIONERS
(As on 26-04-2004)
This Brochure is meant to be a useful guide to departmental authorities (particularly Pension Sanctioning Authorities), serving employees and Pensioners.
It presents only broad guidelines about the procedures to be followed. It does not modify codal provisions of AP Revised Pension Rules 1980 which deal with different kinds of pensionary benefits like Pension, Gratuity, Family Pension and Commutation.
(A) For Serving Employees :
- Every Government servant shall submit a formal application for pension in Part I to his Head of Office at least 18 months in advance of the date of his retirement on Superannuation
i) (a) Maintenance of Service Records
- Pension is based on the length of qualifying service and on Average Emoluments or last basic pay drawn with effect from 25-5-1998. It is, therefore, of utmost importance that the Service Book is maintained up-to-date and contains all relevant information and the entries are properly attested
- In respect of unverified portion of service if any, the Head of the Office shall arrange to verify the same with reference to Pay Bill Register/ Acquittance Rolls
- If any portion of service rendered by a Government Servant cannot be verified, an affidavit shall be called for from the employee duly supported by collateral evidence and a declaration that he had in fact rendered that period of service. The affidavit can be accepted by the Head of the Office in case of non-Gazetted Officers and by Head of the Department in case of Gazetted Officers. The Head of the Office/Department may issue a certificate to the effect that the Govt. Servant was in service during the relevant period and was not on extraordinary leave or under suspension. This certificate should be noted in Service Register under attestation
- All orders and events affecting the service or emoluments or other benefits should be entered in the Service Book. Periodical verification of the entries in the Service Book should be done with due regard to the rules and orders. Option to Pension Rules, nomination etc. should be recorded in the Service Book and duly counter signed by the Head of the Office after proper and careful scrutiny and a note should be made to that effect in the Service Book
II. FINALISATION OF DUES TO GOVERNMENT :
Advance action should be taken to assess the dues payable to the Government and the dues recoverable from the gratuity should be noted in Part II A of pension papers to be forwarded to the PAG six months before the date of retirement of the employee on Superannuation. Where delay is anticipated, action as contemplated under rules should be taken so that the pension claim may not be held up.
III. FORWARDING OF PENSION PAPERS TO PAG :
- After receipt of the formal application for Pension in Part-I from the employee,Pension Papers should be prepared and forwarded to the A.G. (through the sanctioning authority) at least six months in advance of the date of retirement after according advance sanction in Part II-B of the Pension papers.
- In case, during the time between submission of pension proposals and date of retirement, any facts come to the notice of the sanctioning authority necessitating the revision of the sanction, the same must immediately be intimated to the Principal Accountant General and receipt confirmed. If the Pension Sanctioning Authority wishes to get the Pension or gratuity of a retiring employee withheld or to be released after imposing a cut he has to inform PAG before the employee actually retires. The Principal Accountant General releases gratuity on the date of retirement withholding 10% thereof for want of No Dues Certificate, and Rs.1,000/- for want of Last Pay Certificate if no major dues are intimated in the Pension Proposals. The withheld amount, however, will be released without further reference to the department if no communication is received within three months of the date of retirement. The pension sanctioning authorities/head of the offices are requested to be extra careful in respect of those service pension cases submitted after the date of retirement, as AG will release Pensionary Benefits if nothing is mentioned in the Pension proposals about pendency of departmental proceedings or dues to be recovered.
IV. PENSION FORMS
Following documents are to be sent along with Pension Papers. The pension forms prescribed by Government vide G.O.Ms.No.263, Finance (F.W. PSC) Department, dated 23.11.98 are common for service pension/family pension/retirement gratuity/service gratuity/commutation
- Application Form for Pension, Gratuity and Commutation in Part. I including list of family members.
- Nomination for Gratuity, Commuted Value of Pension and Life Time Arrears.
- Descriptive Rolls in triplicate.
- Joint photo of spouse and self with identification marks and specimen signatures of spouse in triplicate.
- Part II-A indicating calculation of Pension, DCRG and NDC.
- Part II B sanction of Pension Sanctioning Authority.
- Service Registers.
- Medical Certificate if the claim is for invalid pension.
- In case of voluntary retirement, copy of the orders of the competent authority permitting it.
- Last Pay Certificate.
- Grant in aid certificate in respect of teachers of Aided Schools/Colleges. In respect of death cases in addition to the above, the following documents should be forwarded to PAG
- Guardianship Certificate in respect of minors.
- Attested copy of nomination for gratuity if filed by the deceased employees.
- Attested copy of legal heir certificate.
- Certificate of Age Proof where the children happens to be family pension beneficiaries.
(C) FOR PENSIONERS :
(i) Payment of Pension :
After verification of the applicants' title to the claim and its correctness, the pensionary benefits is authorised by this office for payment from the Treasury/Pension Payment Office through which payment is desired. Intimation of issue of authorisation will be sent to the pensioner. He should present this intimation to the Treasury Officer/Pension Payment Officer who will handover the pensioners copy of the Pension Payment Order to him. It may however be noted here that the payment of pensionary benefits should not be denied on the grounds that the pensioner had not submitted his copy of intimation letter vide Government circular Memo No.7614-A/127/PSC/89, Finance and Planning (FW PSC) Department, dated 20.12.89. If pension is not claimed within one year from the date of issue of PPO, the payment of arrears of pension is subject to the provision of A.P.T.C.Vol.I. If Gratuity payment is not made within six months, revalidation by AG is necessary for payment.
(ii) Payment of Pension Through Banks :
Payment of pension can be arranged through Banks on making an application to the Treasury/ Pension Payment Officer in accordance with the provisions laid down.
The retiring employees can also indicate the name of the Bank, Branch, Place and S.B A/c No. in the Application Form for pension vide Part. I of Pension Papers.
(iii) Loss of PPOs/GPOs :
- In cases where the original pension payment order (both the copies of Treasury Officer and Pensioner) issued by AG is lost in transit and not traceable, the PAG issues duplicate Pension Payment Orders duly obtaining the pensioner’s copy of intimation along with non-payment certificate from the pension disbursing authority. Similar procedure is followed in cases of Gratuity Payment Order and Commutation authorisation which are lost in transit and not traceable
(iv) Commutation :
Medical examination is not necessary for commutation, if the application is received by the Department within one year of retirement except in case of invalid Pension. The willingness of the Pensioner to commute pension (maximum 40% of pension) has to be indicated at Column 5 of Part I of Pension papers . One may only state the fraction of pension proposed to be commuted or as “Maximum admissible under the rules”. No commutation is permissible while Departmental or Judicial proceedings are pending against the pensioner. After conclusion of departmental proceedings and issue of orders thereon, if pension is allowed either in full or in part, the Pensioner has to apply for commuted value of pension in the prescribed form and the commutation will become absolute on the date on which the application is received by the Head of the Office.
(V) If Pensionary Benefits are not authorised within two months of receipt of the Pension case complete in all respects, please bring it to the attention of the Deputy Accountant General(Pension) for redressal within a month.
Contact Phone Numbers:
DAG (Pension) -- 040 23231884
Office PABX -- 040 23236810 to 040 23236819 Extn. 267
Sr. Accounts Officer (PM) -- 040 23236810 to 040 23236819 Extn. 325
The objective of the committee is to review and discuss the pending cases with the authorities concerned, examine and listen to the grievances of the pensioners and guide the departmental authorities in expediting the replies to the points/queries so that the pending pension cases could be settled either fully or partly as quickly as possible.
These meetings are held at the District Collectorates on the dates fixed by the Principal Accountant General in consultation with Finance dept. and District Collector. A list of pending cases in the district is forwarded to the departments through District Collector well in advance. The District Collectors makes arrangements for the meetings giving them wide publicity in the press for the benefit of pensioners. A responsible officer nominated by the district Collector also attends the meeting.
The first meeting was held on 25-9-2003 at Kurnool. So far 40 meetings were conducted and the response was been phenomenal. The latest meeting was held on 24-02-2011 in the Collectorate of Vizianagaram District.
When will a retired Government Servant get his/her Pensionary benefits?
Pensionary benefits are authorized within two months from the date of receipt of Pension proposals from the department/ Pension Sanctioning Authority in complete shape in A.G's Office.
What is the procedure for drawing Pensionary benefits?
The Pensioner has to present himself with his copy of authorisation/intimation letter for Pension, Gratuity and CVP to the PPO/Treasury to whom A.G's Office has authorised the Pension/ Gratuity /CVP.
What are the reasons for the difference in the pensionary benefits calculated by the Department and that admitted by A.G.?
The difference may be due to an error in arriving at the qualifying service and some erroneous pay fixation done by the Department. The position is explained in the admissibility report sent to the Department and the Pensioner.
What is the reason for withholding a part of pensionary benefits?
Generally, erroneous pay fixation done by the Department results in over payment of Pay and Allowances during his / her service. To recover the overpayment, a portion of pensionary benefits is withheld. This is also explained in the Admissibility Report (Pension Verification Report) sent to the Department.
What is the procedure to be followed when the party copy of the authorisation has not been received by the Pensioner?
The Govt of AP has issued a circular No:7614-A/127/PSC/89, Fin.&Ping. FW(PSC) dated 20.12.1989 to all the treasuries and PPOs not to insist for production of party copy but to make payment by identifying the pensioner through the descriptive rolls forwarded by AG Office along with the Pension Payment Order.
Who is eligible to receive Family Pension?
Family Pension involving two wives :
Where a Government Servant leaves behind more than one widow, the widows will be entitled to a Family Pension of 50% each, only if the second marriage had taken place before the introduction of Hindu Marriage Act 1955 or the second marriage is with the approval of Govt. Family Pension is not admissible to the second wife as her marriage per se is contrary to service rules and has neither legal sanction nor Government approval.
Family Pension to physically/mentally disabled children :
Applicable to such children of a Government servant who retired /died. If the son or daughter of a Government servant is suffering from any disorder or disability of mind or is physically crippled or disabled so as to render him or her unable to earn a living even after attaining the age of 25 years, Family Pension shall be payable to such son or daughter for life.
A medical certificate in respect of the handicapped/disabled children should be obtained from a Civil Surgeon whose discipline is the same as that of illness.
How to get PPO transferred from one district to another district?
The pensioner has to approach the pension disbursing authority, i.e. DTO/JD. PPO with an application for transfer. The distributing authority shall forward the PPO to the new place of payment and intimate the fact to PAG for allotting New PPO No.
How to get the PPO transferred from AP to another state?
The pensioner has to approach disbursing authority DTO/JD. PPO with an application for transfer. The distributing authority shall forward the PPO with last payment details to PAG. PAG shall forward PPO to the AG office of the state concerned under ‘special Authority’ to arrange for payment treasury to district treasury opted by the pensioner.
Standard instruction to the Disbursing Authorities while making payment of Gratuity / Commutation.
ANNEXURE TO GRATUITY PAYMENT ORDER
- The payee is being informed of the issue of Gratuity Payment Order
- Slips bearing attested specimen signatures/left hand thumb and finger impressions of the gratuity/Legal guardian and attested copy of his photograph are enclosed / have been enclosed with the Pension Payment Order
- The gratuity is debitable to MH 2071 Pensions and Other Retirement Benefits
- Before payment it should be ensured that the gratuitant continue to be qualified. If not the fact should be reported immediately to the sanctioning authority for issue of a revised sanction in favour of remaining members of the family.
- The authority should be kept in the personal custody of the Disbursing Officer until it is paid. It will remain in force for 3 years only from the date of issue. If no payment is effected within this period it should be treated as void and returned to this office.
- Anticipatory Gratuity paid if any may be adjusted.
- If descriptive rolls of the gratuitant are not received the same may please be obtained locally.
- The recoveries may please be credited to the respective Heads of Account.
- It should be noted that the Disbursing Officer would be responsible for proper identification of the payee whose address is given in the endorsement of 1st page.
- The payment of Gratuity/DCRG authorised is subject to the above instructions.
- Please acknowledge receipt of this Order.
- As per Note below SR 92 under TR 16 of AP Treasury Code – Volume I, -nil- payment Gratuity Payment Orders have to be converted into vouchers and necessary adjustments have to be made by the Treasury Officer. In such cases, no signature of the gratuitant on the GPO is necessary. These Gratuity Payment Orders do not require revalidation by this office.
* The above instructions are general in nature and not substituted by the Codal provisions which have to be observed by the disbursing authorities while making payment
ANNEXURE TO COMMUTATION PAYMENT ORDER
- The original pension consequent on this commutation may please be reduced and the reduced pension is payable to the pensioner from the date of receipt of the commuted value of pension by the pensioner or three months after the issue of this authority whichever is earlier.
- A note of the reduced amount payable may please be made on the both halves of the pension payment order under your attestation quoting this authorisation as authority.
- Excess payment of pension, if any, made from the date the reduced amount is payable may please be deducted from the commuted value of pension under intimation to this office.
- A separate bill should be prepared for the payment of the commuted value of pension quoting the number and date of this letter as authority and the paid voucher should be forwarded to this office in a registered cover, in a separate schedule.
- The dearness relief admissible on the original un-commuted pension will continue to be payable on the reduced pension and is allocable between Governments / Railways in proportion of their share of pension (un-commuted as hitherto).
- The Commuted portion of pension may please be restored as per the orders issued by the Government of Andhra Pradesh vide GO Ms No 44 Finance dated 19.02.1991, except in cases of voluntary retirement which are covered by GO Ms No 176 finance dated 23.06.1982.
- The pensioner shall not be entitled to commute his pension again on the ground that the commuted pension has been restored to him.
- The receipt of this letter may please be acknowledged and it may be certified that the changes have been carried out in both halves of the PPO.
* The above instructions are general in nature and not substituted by the Codal provisions which have to be observed by the disbursing authorities while making payment