The Principal Accountant General (A&E) maintains the individual GPF accounts of nearly 2.9 lakh employees of the AP State Government. as per the rules and procedures contained in the GPF (AP) Rules 1935 and AIS (PF) Rules 1955 respectively.

The Provident Fund Group in the Office is headed by an IA & AS Officer in the rank of Deputy Accountant General.

Constitution of the Fund
The GPF is constituted with effect from 1st April 1935.

Conditions for Eligibility
The following categories of staff of the Govt. of AP are eligible to join the Fund :

All Government servants including those appointed on or before 31.08.2004 under Rule 10(a)(i) of the State and Subordinate Service Rules are eligible.

All re-employed pensioners (other than those employed for admission to CPF) and those Government servants who have not completed one year service shall be eligible on option.

Provident Fund is maintained by PAG for the following categories of employees

PAG does not maintain GPF for the following categories of employees

Nominations(Click here to download nomination form)

It is important to appreciate the efficacy of a nomination. In the absence of a nomination the bereaved family has to go through the ordeal of obtaining Legal Heir Certificate from Revenue Authorities. It is simple to file a nomination (Click here to download Model nominations)

A subscriber has to file a nomination in the prescribed form at the time of joining the Fund. If the subscriber has a family at the time of filing the nomination, the nomination cannot be in favour of any person(s) other than the member(s) of his family. Family includes Wife/ Husband, Children, Parents/ Paternal Grandparents(Where parents are not alive), Minor brothers, Unmarried sisters, Deceased Son’s Widow and her children. The nomination made by a subscriber who is not married shall become invalid on his getting married. If a subscriber nominates more than one person, he has to specify in the nomination the amount of share payable to each of the nominees in such a manner as to cover the whole of the amount that may stand to his credit in the Fund at any time. The responsibility of scrutiny, acceptance and safe custody of the nominations filed vests with the Prl. Accountant General. A subscriber can cancel a nomination by sending a notice in writing to the Head of Office/Prl. Accountant General along with a fresh nomination.

Every Nomination made, and every notice of cancellation given, by a subscriber shall, to the extent that it is valid, take effect on the date on which it is received by the Accounts Officer.

Admission  to the GPF(Click here to download nomination form)

The Head of Office has to send a statement showing particulars of Government servants in the prescribed Form vide G.O.Ms.No.312 Fin, dated 28-10-1980 to the Principal Accountant General (A&E) for admission to the Fund. The GPF account number is allotted to each subscriber by the Principal Accountant General with a ‘Suffix’ indicating the department of the subscriber.

The Drawing and Disbursing Officers in the State Government prepare the staff pay bills along with GPF recovery schedules in respect of the subscribers to the Fund under their payment control and submit the same to the Treasury Officers for payment. (Click here for Guidelines to DDO’s for preparation of schedules/bills). After making payment the Treasury Officers forward the recovery schedules along with the Schedule of Payment to the Prl. Accountant General. From the GPF schedules and GPF payment vouchers received in the monthly accounts rendered by the Treasury Officers, the Prl. Accountant General posts the remittances/withdrawals into the accounts of the subscribers concerned.

The account maintained in respect of a subscriber shows the particulars of Opening Balance, subscriptions, refunds, amounts credited to the Fund like dearness allowance, pay revision arrears etc., withdrawals made, interest allowed and closing balance. Sanctions for Temporary Advances/Part final withdrawals received from the departments are also recorded in the account.

Rate of Subscription
The amount of subscription is fixed by the subscriber himself. However, it cannot be less than 6% of the basic pay and not more than the basic pay(For class IV employees the percentage is…..). The minimum subscription is determined on the basic pay drawn on 31st March of the preceding financial year. Subscription may be enhanced twice and/or reduced once during the financial year.

Conditions for Subscription
The subscriber shall subscribe monthly to the Fund, except during :

A subscriber on reinstatement after a period of suspension is allowed to pay in lump or in installments any sum not exceeding the maximum amount of arrear subscriptions permissible for that period. A subscriber may at his option choose not to subscribe during leave without allowances or leave on half-pay.

Arrears due to the subscriber after retirement should be paid to the subscriber and should not be credited to GPF.

Interest on the Fund
Interest at rate prescribed by Government of AP is credited to the subscribers' account on the last day of every financial year. (Click here for illustrations of interest calculations)

The rate of interest for the year 2010-11 is 8 per cent.

Penal Interest on Overdrawals
The overdrawn amount shall be repaid along with a penal interest at the rate of 2.5% over and above the normal rate of interest .The amount shall be paid in one lump or in monthly installments. Penal interest is to be credited to head of account 0049 - interest.

Advances from the Fund

I. Temporary Advance (TA)

A temporary advance is granted to a subscriber from the amount standing to his credit in the Fund by the departmental officers for specified purposes. The amount of advance sanctioned shall not exceed 3 months pay or half the amount at the credit of the subscriber in the Fund, whichever is less subject to the following conditions. Temporary advance is to be applied in the form prescribed.

Purposes for drawal of Temporary Advance

To meet expenses in connection with the prolonged illness of the subscriber or any person actually dependant on him;

To pay for the overseas passage for reasons of health or education, or to meet the cost of higher education of the subscriber or any person actually dependant on him;

To pay obligatory expenses in connection with his betrothal and/or marriage, funerals or other ceremonies of persons actually dependant on him.

To meet the cost of legal proceedings instituted by the subscriber for vindicating his position in regard to any allegations made against him in respect of any act done or purporting to be done by him in the discharge of his official duty.

To meet the cost of building or acquiring a suitable house for his residence.

To meet the cost of acquiring a farm land and / or business premises within 6 months of the date of the subscriber’s retirement.

To meet the cost of purchasing a motor-car.

Recovery of Temporary Advance

Imp: Subscriber should ensure that the TA amount drawn is debited to his account in the GPF Slip in the year in which it was drawn. If not, the matter should be brought to the notice of the PAG immediately.

II. Non-Refundable Advance / Part-Final Withdrawal (PFW)

Non-Refundable Advance is to be applied in the form prescribed

Conditions for Sanction of Non-Refundable Advances

Part-Final Withdrawals may be sanctioned by an authority competent to dismiss the subscriber at any time after the completion of twenty years of service or within ten years before the date of his retirement on superannuation, whichever is earlier

 

RULE	REASONS	ELIGIBILITY	AMOUNT
15-B	Expenditure towards higher education including traveling expenditure of self, child. Education includes outside India.	On completion of 20 years of service or 10 years service before retirement	3 months pay or half of GPF balance whichever is less. In special cases upto 10 months of pay.
15-C	Expenditure towards illness of self and family.	---do---	6 months pay or half of balance whichever is less. In special cases 3/4th of balance
15-D	Expenditure towards marriage and betrothal of self, son, daughter and female dependant.	---do---	6 months pay or half of balance whichever is less. In special cases upto 10 months pay.
15-E	Expenditure towards house building purpose.	After completion of 15 years service or within 10 years of retirement.	Upto 3/4ths of the balance or actual cost whichever is less
15-F	Expenditure towards acquiring house site.	----do----	1/4th of balance or actual cost of site whichever is less
15-G	Expenditure towards construction of a house on a site purchased from the amount withdrawn under Rule 15-F	---do----	1/3rd of balance or actual cost whichever is less
15-H	Acquiring a farm land or business premises	6 months before retirement	Upto half of balance or 6 months pay whichever is less. In special cases upto 3/4th of balance.
15-I	Expenditure towards purchase of motor car	After 28 years of service or 3 years before retirement	Rs.12000/- or 1/4th of balance or actual price whichever is the least.

 

CONVERSION OF AN ADVANCE TO PART FINAL WITHDRAWAL
A subscriber may, at his discretion by written request, convert the balance outstanding under a temporary advance into a part-final withdrawal after satisfying conditions laid down in Rules 15-A to 15-I.

DELEGATION OF FINANCIAL POWERS FOR SANCTIONING TA / PFW

Power to sanction GPF TA / PFW to Heads of Departments and their immediate deputies will be with the Government in the Administrative Department concerned.

Sanctioning Authority should be two levels above the person to whom advances or part final withdrawals are sanctioned.

FINAL WITHDRAWAL (CLOSURE)
Final withdrawal of accumulation is permitted

How to Apply for Closure?

Conditions for Closure

Manner of Payment
The Accounts Officer in PAG’s Office closes the account after verifying the ledger accounts and issues an authority for payment to the Drawing and Disbursing Officers concerned. In case of death of the subscriber the fund accumulation payable shall be paid to the person(s) on whom the right to receive the amount is conferred by means of a valid nomination. Where there is no nomination, the amount will be paid to the eligible family members in equal share on the basis of Legal Heir Certificate issued by Revenue Authorities.

GPF (AP) Rules do not permit payment of interest beyond the date of authorisation by the Principal Accountant General

Interest is allowed up to the end of the month previous to the month in which authorisation for payment of PF balance is issued. As per G.O. No.3 of Finance and Pension II Department dated 8.1.07, interest is to be allowed up to a maximum of 6 months after the month in which such amount became payable

E.g. Date of retirement 30th June 2010, Amount is payable on 1st Jul 2010. Interest is allowable for a maximum period of 6 months reckoned from August 2010 to January 2011

Annual Accounts Statement
After the close of each financial year, the Principal Accountant General sends to each subscriber an Annual Accounts Statement showing the opening balance as on the 1st April of the year, the total amount deposited and withdrawn during the year, amount of interest credited as on 31st March of the year and the closing balance on that date. Subscribers have to satisfy themselves as to the correctness of the Account Statements and errors should be brought to the notice of the Principal Accountant General within three months of receipt of the same.

The slips for the year 2009-2010 are available in the website. ( www.agap.cag.gov.in/slipsgpf.aspx )

Missing Credits
Missing credits arise due to misclassification in the treasuries or incorrect details in GPF schedules.At times, schedules/vouchers are not received from the Treasuries for various reasons and as a result some of the subscriptions/refunds/arrears/withdrawals do not get posted in the account. The month of Missing credit refers to the month in which the credit appears in the account. E.g. June 2010 (Deduction made from the pay for May 2010) These missing credits/debits can be located and included in the subscriber’s account after proper verification of the accounts rendered to PAG by the Drawing and Disbursing Officers/Treasuries subject to furnishing the following details duly certified by the Drawing and Disbursing Officers and the Treasury Officers.

Missing Debits :

Facilities

1. Interactive Voice Response System (IVRS)

Enquiries on GPF matters can also be made by calling in 040-23231212. (Click here for the inputs required for eliciting information)

 

2. Grievance Redressal Cell

To facilitate enquiries regarding GPF in the Office premises, a Grievance redressal cell is constituted. The GRC representative assists the visitor in the following areas:

3. Email facility   pagaeap.gpf@gmail.com

4. Fax :           040-23231937

 

New

SMS Facility

Plans are afoot to send Short Message Service (SMS) to subscribers whose mobile numbers are registered with PAG. Particulars of subscription, withdrawals, on monthly basis would be intimated as also receipt and finalization of final withdrawal applications. GPF subscribers are requested to furnish their mobile numbers through the screen provided in the web site. (Click here to open the Web page)

Please provide your GPF No and Department Suffix, Employee ID, Date of Birth, Mobile No for speedy redressal of the grievance. Phone No. 040-23236810 -19 / IVRS No.040-23231212. Publice Relations Officer : 9492233447; Fax No.040-23231937

Disclaimer :
"The Information contained in this e-mail is proprietary to Funds Group, O/o. The Principal Accountant General (A&E),Andhra Pradesh, Hyderabad. This message is for the use of addressee and may contain legally privileged and confidential information. If the reader of this message is not the intended recipient, or employee, you are hereby cautioned that any dissemination, distribution or copying of this communication is prohibited. If you have received this e-mail in error, please delete this mail and notify us immediately at pagaeap.gpf@gmail.com"

The new developments in the EDP environment of Funds Group are listed below for consideration and inclusion in the PAG’s website.

Serial nos 1 to 4 , list out the latest developments in EDP and under sl.no.5, an example for calculation of interest on GPF accumulation has been included as promised at the meeting with the Group Officer and Branch Officers of Funds Group, during the month of Sept,2011.

 

1. Annual Account Statement:

From the year 2009-10 onwards, the practice of dispatching GPF account statements to the DDOs has been dispensed with. This has been replaced with the concept of e-slips wherein the statements are made available to all the subscribers through internet and through their DDOs

E-statements can be down loaded at

2. IVRS: IVRS facility has been introduced wef 2005, wherein the subscriber can seek information about his GPF account, record any grievances, register his mobile no. for receiving SMS alerts through telephone no: 040-23231212.

3. SMS :- PAG’s office has also introduced SMS facility to send messages of GPF account related information to all the subscribers who have registered their mobile number with this Office. Information like

are being sent through SMS alerts.

4 E-mail Facility :- The GPF subscribers can utilize the official mail id pagaeap.gpf@gmail.com through which they can vent their grievances regarding their GPF accounts.

5. Calculation of interest on GPF balances:

Sample Account to show Interest Calculation
Closing balance for the year 2009-10 = Rs. 54524/-

 

Month of Credit	Month of Deposit	Subscription	Refund	Extra Crs.		With drawals	Type	Cumulative Balance
Apr-10	Apr-10	1000						55524
May-10	May-10	1000						56524
Jun-10	Jun-10	1000						57524
Jul-10	Jul-10	1000		452	DA			58976
Aug-10	Aug-10	1000						59976
Sep-10	Sep-10	2000						61976
Oct-10	Oct-10	2000				25000	TA	38976
Nov-10	Nov-10	2000	500	658	DA			42134
Dec-10	Dec-10	2000	500					44634
Jan-11	Jan-11	2000	500					47134
Feb-11	Feb-11	2000	500					49634
Mar-11	Mar-11	2000	500					52134
	Total :	19000	2500	1110		25000		625146

 

Opening Balance	54524
Deposits	22610
Interest	4532
Total	81666
Withdrawal	25000
Closing Balance	56666

 

Guidelines for the preparation of GPF Schedules/Presentation of bills by DDOs

 

FAQS

WHAT  IS THE PROCEDURE  OF CONVERSION OF AN ADVANCE TO PART FINAL WITHDRAWAL?

A subscriber may, at his discretion by written request, convert the balance outstanding under a temporary advance into a part-final withdrawal after satisfying conditions laid down in Rules 15-A to 15-I.

WHAT IS THE DELEGATION OF FINANCIAL POWERS FOR SANCTIONING  TA / PFW?
Sanctioning Authority should be two levels above the person to whom advances or part final withdrawals are sanctioned.
Power to sanction GPF TA / PFW to Heads of Departments and their immediate deputies will be with the Government in the Administrative Department concerned.

WHAT IS THE PROCEDURE FOR  GPF FINAL WITHDRAWAL (CLOSURE)?

How to Apply for Closure?
        
The application  in  prescribed format duly filled in and signed by the subscriber/claimant(s) is to be given to the department for forwarding the same to the Accountant General along with requisite documents by the Head of Office/ Head of the department.
When does a subscriber get the Annual Accounts Statement?

After the close of each financial year, the Accountant General sends to each subscriber an Annual Accounts Statement showing the opening balance as on the 1st April of the year, the total amount deposited and withdrawn during the year, amount of interest credited as on 31st March of the year and the closing balance on that date. Subscribers have to satisfy themselves as to the correctness of the Account Statements and errors should be brought to the notice of the Principal Accountant General within three months of receipt of the same.

The slips from the year 2009-10 are available in the website.  ( www.agap.cag.gov.in/slipsgpf.aspx )

What is the procedure for adjustment of missing credits/ debits?

Missing credits arise due to misclassification in the treasuries or incorrect details in GPF schedules. At times, schedules/vouchers are not received from the Treasuries for various reasons and as a result some of the subscriptions/refunds/arrears/withdrawals do not get posted in the account. These missing credits/debits can be located and included in the subscriber’s account after proper verification of the accounts rendered to AG by the Drawing and Disbursing Officers/Treasuries subject to furnishing the following details duly certified by the Drawing and Disbursing Officers and the Treasury Officers.

What are Missing Debits ?

How to adjust missing debits?
When a missing debit is note in the GPF statement , the subscriber has to approach the DDO and ensure  the details of the drawal viz. Amount , Voucher No. , SA No.,Treasury alongwith  certificate of payment or a copy of the voucher   to this office.
 The missing debit will be posted if the amount is unposted in the records of this office.
 In case of misclassification of the debit  , the Treasury /PAO has to rectify the same.
What happens when missing debits are not settled immediately?
The GPF account shows inflated balance due to missing debit and interest thereon.This amount will be recovered from the balance at the time of final settlement.Sometimes, the delayed recovery of missing debit and interest leads to minus balance in the GPF account which has to be recovered from pensioner benefits. 

What are the facilities available for grievance redressal of GPF related issues?
1. Interactive Voice Response System (IVRS)
Enquiries on GPF matters can also be made by calling in 040-23231212. 

2. Grievance Redressal Cell
To facilitate enquiries regarding GPF in the Office premises, a Grievance redressal cell is constituted. The GRC representative assists the visitor in the following areas:

3. Email facility   pagaeap.gpf@gmail.com
4. Fax :           040-23231937

5. SMS Facility
Particulars of subscription, withdrawals, on monthly basis are intimated.  Also receipt and finalization of final withdrawal applications. GPF subscribers are requested to furnish their mobile numbers through the screen provided in the web site. IVRS:- Dial 040-23231212 and follow the instructions therein
The following information are being sent through SMS alerts.

6. Online Grievance Redressal  :
 Any person having grievance with any Entitlement function (GPF and Pension) discharged by the Accountants General can record his grievance online.  Along with text of the grievance, relevant documents can also be uploaded. Acknowledgments would be provided both via SMS and e-mail, along with status updates via SMS. The status of the grievance redress can also be viewed online on this site.

 

 

 Do’s for GPF subscribers

Admission:                On promotion from class IV, apply for GPF A/c No 
Subscription:                Subscription from 6% to a maximum of Basic Pay.
Temporary Advance:  In case of Temporary advance, ensure recovery from Pay.
Nomination:                  File Nomination, if not done, especially, before retirement.
 Slips:                             Confirm the balance on receipt of annual slips.
Settlement:                    Help us to settle your balance early by submitting withdrawal applications in advance.
Track the authorisations through our website.
Any remittances after retirement to GPF, please follow up with DDO.

 

 

Any remittances after retirement to GPF, please follow up with DDO.

Do’s and Don’t’s in the preparation of GPF Schedules by DDOs
Do’s

1. Amount of Subscription should be rounded to whole rupees.
2. The account numbers should be arranged in serial order.
3. The guide letters i.e. (GA, PH, MEDL, etc) should invariably be suffixed to the Account Numbers.
4.  Reasons for discontinuance of subscriptions should be given (i.e. official “Proceeded on leave”, Transferred to” ________office-district, “Quit service, died or discontinued.”)
5. Against new names, it should be written that new name is a new subscriber or “New Subscriber” transferred from _________________Office-district.etc
6. The total of the schedule should be struck and written both in figure and words.
7. Month of recovery should be clearly indicated.
8. Schedules should be recorded on schedules, challans and debt vouchers.
9. Correct Classification should be recorded on schedules, challans and debt vouchers.
10. Subscriptions, refunds towards TAs should be separately indicated.  Refunds should be supported by installments and the amount of loan outstanding.
11. Schedules and vouchers should be arranged in order as per the list.
12. Original authorisations should be enclosed to Debit Vouchers of Final Payment Cases.
13. The challans should contain the details of the amounts remitted thereon on overleaf instead of separate sheet enclosed to the challans.
14. 11 digit code should be recorded in schedules
15. Uniform format of schedule for all recoveries of GPF (viz. subscription, DA, etc.) should be adopted.
16. TA/PFW sanction orders should invariably attached to the debit vouchers.
17. Debit vouchers should be entered as per LOP
18. No debit voucher should be missing
19. there should not be any overwriting on the debit vouchers
20. payments on Booster scheme should be made along with GPF payments
21. Classification of Booster Scheme payments should be done correctly
22. Ensure that points indicated in the check list, to be kept in mind by DDOs while forwarding GPF final withdrawal applications, are compiled with.
23. Page-wise totals where necessary should be worked out
24. In case of challans, please mention the GPF account number and name of the subscriber in all copies.

 

Don’t’s:

1. There should be no overwritings.